If you have an urgent need to come up with a prime location for an all-important meeting, then all you need to do is to contact a virtual office and have your meeting space set up in no time. When choosing which meeting space to rent or lease, you need to consider the following factors.
Rates
Some companies offer a higher rate for the first one to three hours and then a lower rate for subsequent hours. You need to find out what these rates are and compare them with what other companies are charging you for the same range of services. It goes without saying that choosing the cheapest virtual office won’t always help you in impressing your clients or prospective business partners. It’s better if you focus on the quality of services being offered and determine whether they offer great value for your money or not.
Space
More specifically, how large is the meeting space being offered? While a meeting space doesn’t have to be exceptionally roomy or spacious, a good meeting space is always large enough for its occupants not to constantly bump into each other when working or moving around.
Seating
The type of seating that a virtual office company offers with its meeting spaces is very important.
Since most meetings are the sit-down type, it would be better for everyone concerned if your meeting space comes with seats designed to offer the greatest ease and comfort when its occupants are working.
Facilities
In most cases, a virtual office company offers customizable facilities – one that is dependent on what you – the client – require. Ideally speaking, it would be good if your meeting space can offer the following:
* Wi-Fi access
* Video conferencing equipment and speakerphone
* Use of marker board or white board and related supplies
* Easels with related supplies
* Projector screen and projection equipment available
Reception
Last but not the least – a virtual office should also be able to provide a meeting space that’s fully staffed with front desk personnel trained to act as if they are your long-time employees. They should know how to greet your guests properly and provide any additional information when requested.